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Project Accountant

Summary:

  • The Project Accountant will be responsible for the proper administration of all project-related accounting functions and is responsible to the Project Manager and Accounting Manager in all matters relating to the job’s accounting and financial activities.
  • The Project Accountant will be responsible to maintain a complete and accurate record of the financial transactions of the job in accordance with established KL Policy and Procedures.
  • The Project Accountant is responsible to promote and protect the interests of KL in all matters and to take action as required informing the Project Manager and the Accounting Manager of any items being performed contrary to established KL Policy and Procedure, and any areas of potential profitability or risk that are not already being addressed.
  • The Project Accountant is continually recording the “past” due to the general nature of accounting duties and should be on the alert with regard to “future” expenditures and costs as well.
  • The Project Accountant will attend the monthly Financial Meetings and come prepared to assist the Project Manager with the presentation.

 

Duties:

  • Ensure all information in the project cost system and underlying supporting records are properly classified in a manner that best facilitates the use of the information.
  • Manage work flow processes to always determine ways to improve
  • Ensure that the subcontractors, suppliers and vendors account balances in the Accounts Payable Timberline module are accurate and agree with ProCore project management system) at all times.
  • Assist the Project Manager with the approval of the subcontractors, suppliers and vendors invoices
  • Ensure accurate payment of the subcontractors, suppliers and vendors invoices when approved by the Project Managers. Research and respond to accounting inquires from the subcontractors, suppliers, vendors and Project Manager.
  • Diffuse any subcontractor’s accounting and financial issues with the assistance of the Project Manager at the jobsite level.
  • Match all invoices with purchase orders and delivery tickets daily.
  • Manage all credit memos and back-charges to ensure that no incorrect charges are paid.
  • Process all Check Requests and Employee Expense Reports in order to track the correct posting of these costs.
  • Process all direct owner purchase order invoices in a timely manner and ensure supporting paperwork is attached, correct, and approved per the KL tax savings program guidelines.
  • Monitor the Checks on Hold Report.
  • Maintain neat and organized subcontractor, supplier and vendor files. Ensure that all original accounting documents are filed in the main Accounting Department.
  • Attend owner and subcontractor meetings as required, if accounting and financial issues will be discussed.
  • Assist the Project Manager with the financial closeout of each subcontractor supplier and vendor invoice.
  • Assist the Project Manager with the preparation of timely and accurate Owner Billings and Owner Change Orders
  • Assist the Project Manager with the preparation of Budget Adjustments in order to have timely and accurate monthly PM Reports

 

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